Modern Records Storage
We get your old records out of your way, but not out of reach!
World class document management technology for records storage.
Carolina Records Center uses top-of-the-line software from DocuDataSoft. Every type of record—file, box, or backup tape—can be assigned a unique barcode identifier enabling us to quickly locate and retrieve your business information. Functionality includes the ability to:
- assign retention schedules
- search for records based on date, department, type, etc.
- schedule final destruction of documents and files
- generate a variety of retention reports
- manage emails, Word and Excel documents, PDFs and other active files
There’s no better solution for safeguarding your business records while simultaneously improving the organization of—and access to—your most critical information!
Convenient, anytime access to your records
We get your old records out of your way – but not out of your reach.
When you store your records with Carolina Records Center you always have access to your business information – 24/7/365. A secure web portal makes it convenient to request your records anytime. Once your request is received, we retrieve your records and deliver them to you with our popular SCAN-ON-DEMAND service. Each of our clients had a dedicated secure Hub Page where they can retrieve the files they requested. Fast, secure, convenient and inexpensive.
We maintain a tight chain of custody with your records.
- screened and trained professional couriers
- GPS equipped vehicles
- strict information security procedures and protocols
Storing and managing your business records doesn’t have to cut into your bottom line. CRC enables you to streamline your business processes while maintaining legal and regulatory compliance with our records storage solutions!
To find out more about our records storage services, please contact us by phone or fill in the form on this page.
Archival Records Storage
We get your old records out of your way, but not out of reach!
Complete archival document storage – protection and preservation
Even when documents are no longer needed for the everyday operation of your business, they probably still contain significant value from a legal and compliance standpoint. If not preserved and protected in the right environment, you may be exposing your business to a number of risks:
- inadequate auditing capabilities
- insufficient disaster recovery capabilities
- data breaches
- Court sanctions for despoilment of evidence
Carolina Records Center can eliminate these risks by providing a secure storage solution for your archival documents. Our archival document storage facility can protect and preserve your archival documents throughout the retention lifecycle by providing a combination of:
- barcode tracking technology
- fire detection and protection
- controlled and regulated access
- video surveillance
- climate control systems
We enable you to reduce the in-house overhead and administrative costs associated with storing your archival records while gaining enhanced security over your confidential information.
View, request and retrieve your archival documents anytime!
Our world class information system was built by records storage professionals and enables us to quickly locate and retrieve your archival documents. Every client is supplied with a secure web portal enabling them to retieve their requested documents safely and conveniently. We can provide you with:
- retention scheduling
- final disposition destruction scheduling
- search capabilities
- customized reporting
You can also conveniently request an archival file from any remote location, at any time. We make sure you get the file you need, when you need it 24/7/365. In emergency situations you can even get your files in as little as one hour.* Carolina Records Center delivery services are 100% guaranteed -if you don’t get your documents on time, you don’t pay the delivery or labor charges!
To find out more about our archival document storage solutions, please contact us by phone or fill in the form on this page.
Active Records Management
We protect more than your records, we protect your reputation!
Carolina Records Center can show you how to go digital with ActiveWeb™.
Convert your documents to digital and store/retrieve them quickly in the cloud.
The ultimate in connectivity, with ActiveWeb™ you’re on top of every file. No matter the type, physical or electronic, imaged or email you know where it is, who had it last and what changes were made to it. Active Web™ universally connects everyone to all your information assets regardless of location in real time. Welcome to a whole new world of document management where searching, tracking, ordering and delivering documents is a breeze.
ActiveWeb by DocuDataSoft
- User-Friendly & Intuitive Interface. Easy to learn and use
- Simple and fast Setup. You won’t have to change the way you work. Just continue to use your present office systems and scan/import documents straight into ActiveWeb™. You can do it on the spot or periodically.
- Scan-on-demand. All documents are not created equal. You decide which documents to scan and save. Scan directly from your desktop scanner or import PDF’s or previously scanned images or documents.
- Powerful User Defined Reports. Create your own reports. Select fields and order. Available in Excel, PDF or HTML formats.
- Records Retention Tracking. User defined records retention schedule tracks records automatically keeping you in compliance.
- Full Text Search. Powerful full text search functions allow quick location of your documents.
- OCR. Optical Character Recognition available when you need it.
- Security. User controlled access rights. HIPAA Compliant.
- Very Affordable.
- Many more features.
ActiveWeb™ Pricing
ActiveWeb™ provides our clients an easy way to manage their physical and electronic documents on one platform. Access to ActiveWeb™ requires a web license, which is specific to each individual client account. Each concurrent web license allows one user for that associated client account to log on at any one time. Clients may have an unlimited number of authorized user profiles. Clients can preset ‘log off’ timers for inactive sessions.
Basic
- Manage box & file inventory at Carolina Records Center
- Order Entry
- Reports HTML, PDF Excel)
- Print box and file labels
- User Interface Customization
Plus
- Manage box & file inventory at Carolina Records Center
- Order Entry
- Reports HTML, PDF Excel)
- Print box and file labels
- User Interface Customization
- Establish tape rotation schedules
- Manage departments
- Manage document types
- Manage destruction lists
Premium
- Manage box & file inventory at Carolina Records Center
- Order Entry
- Reports HTML, PDF Excel)
- Print box and file labels
- User Interface Customization
- Establish tape rotation schedules
- Manage departments
- Manage document types
- Manage destruction lists
- View & upload images
- Use Scan-On-Demand delivery types
- Full online electronic document management
- Manage physical files & boxes in office, file rooms & cabinets at client site.
Storage Size Breakdown
Each ActiveWeb™ license comes with 5 GB of storage. Extra storage available for additional cost.
|
Approximate Storage 5 Gigabytes |
||
| Type of File |
Pages |
Boxes |
|
307,200 |
123 |
|
| Word Processing |
307,200 |
123 |
| Spreadsheets |
768,000 |
307 |
| Presentations |
102,400 |
41 |
| PDF’s |
128,000 |
51 |
| Images |
128,000 |
51 |
| Text Files |
1,280,000 |
512 |
| Other File Types |
384,000 |
154 |
*Boxes hold approximately 2,500 pages per box.
The table below displays data for different types of electronic documents.
| Document Type |
Average Pages/Doc |
Average Pages/Gig |
| Word Files |
9 |
64,782 |
| Email Files |
1.5 |
100,099 |
| Excel Files |
50 |
165,791 |
| Lotus 123 Files |
55 |
297,317 |
| PowerPoint Files |
14 |
17,552 |
| Text Files |
20 |
677,963 |
| Image Files |
1.4 |
15,477 |
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